Welcome to Systems Integration (Trading) Ltd’s Website Privacy Notice
Personal Data You Provide
Important information and who we are
This website is not intended for children and we do not knowingly collect data relating to children.
Systems Integration (Trading) Ltd (collectively referred to as ‘the Company’, ‘we’, ‘us’ or ‘our’) in this privacy notice is the controller and responsible for your personal data in this privacy notice.
We have appointed a Data Security Manager, (DSM), who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice including any request to exercise your legal rights please contact him using the details below:
Mike Derrick – Data Security Manager
|Address||Lincoln House, Wellington Cresent, Fradley Park, Lichfield, Staffordshire WS13 8RZ|
Personal Data You Provide
Your privacy is important to us. By providing personal information such as your name and e-mail address via the forms on this website, you agree to us contacting you with regard to the information provided.
Some forms on our website also include a check box asking you for permission to add you to our mailing list. This is an opt-in mailing list and your personal information will be used solely by us (and all such emails include a link for opt-out).
How We Use Your Personal Data
We use the data you provide via this website to:
- communicate with you, for example: we use contact details such as email address or phone number when responding to enquiries made via online forms
- monitor website trends, for example: we use Google Analytics to help us aggregate traffic so we can monitor how the website is being used
- operate our business more effectively, for example: we seek feedback and use this to help improve our service
Systems Integration (Trading) Ltd may process data about your use of our website (‘usage data’). The usage data may include your IP address, geographical location, browser type and version operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing frequency and pattern of your website usage.
The source of the usage data is Lead Forensics HTTPS://www.leadforensics.com/, our analytics tracking system. This usage data may be processed to analyse the use of the website.The legal basis for this processing is legitimate interests namely monitoring and improving our website performance.
Systems Integration (Trading) Ltd may process data about your use of our support services (Usage data’). Upon request a user account is created to enable an individual to access our support services. This usage data may be processed for the purposes of analysing the use of the support services. The legal basis for this processing is our legitimate interests namely monitoring and improving our support service.
Systems Integration (Trading) Ltd may process your account data (‘Account data’).
The account data may include your name and email address. The source of the account data is you or your employer. The account data may be processed for the purposes of providing our support services ensuring the security of our support services maintaining backups of our databases and communicating with you. The legal basis for this processing is our legitimate interests, namely the proper administration of our business and the performance of a contract between your company and Systems Integration (Trading) Ltd and/ or taking steps at your request to enter into such a contract.
Systems Integration (Trading) Ltd may process information contained in any enquiry you submit to us regarding our services (‘Enquiry data’). To ensure we offer, market and sell the relevant services to you, the enquiry data may be analysed for this purpose. The legal basis for this processing is content. To ensure we offer, market and sell the relevant services to you, the enquiry data may be analysed for this purpose.
Systems Integration (Trading) Ltd may process information contained in or relating to any communication that you send to us (‘correspondence data). The correspondence data may include the communication content and meta data associated with the communication. Our website will generate the meta data associated with communications made using the website contact forms
The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is legitimate interests, namely the proper administration of our website and business and communications with users.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost used or accessed in an unauthorised way altered or disclosed. In addition we limit access to your personal data to those employees agents contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally obliged to do so.
Our “Lawful Reasons” For Processing Your Personal Data
The “General Data Protection Regulation” (GDPR) is the primary piece of legislation defining your rights over our processing of your personal information. The GDPR requires us to declare which of six “lawful reasons” we are relying on when we are processing your personal data: when communicating with you it will be in a B2B environment and as such we operate on the basis of “legitimate interest”
Your legal rights
You have the right to:
to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected. From this we may need to verify the accuracy of the new data you provide to us.
of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data. Including all areas where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
Object to processing
of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information. This will in turn override your rights and freedoms.
Request restriction of processing
of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
Request the transfer
of your personal data to you or to a third party. We will therefore provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
Withdraw consent at any time
where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
How Long We Keep Personal Data
Personal data may be stored by the website for up to 90 days after which time it is removed automatically. But where you have entered into a contract with us a different retention period may apply. You will be notified of this prior to entering into the contract.
We have a separate privacy notice in relation to Candidate data for recruitment purposes. See our Candidate Privacy Notice for details.
Transfer of Personal Data
From time to time we may pass personal data such as your name and email address to other services. We use this to send out newsletters and other communications (both electronic and print).
Systems Integration (Trading) Ltd may disclose your personal data to any member of our group of companies.( i.e. subsidiaries holding company and its subsidiaries insofar as necessary for the purposes on legal basis set out in this policy.
Systems Integration (Trading) Ltd may disclose your personal data to our professional advisers. As far as reasonably necessary for purposes of managing risks, obtaining professional advice. Alternatively, the establishment exercise or defence of legal claims. This could be in court proceedings or in an administrative or out of court procedure
Systems Integration (Trading) Ltd, however, do not sell or transfer personal data to any organisation outside the UK or EU.
We carry out Marketing activity in accordance with the GDPR and Data Protection Act 2018.
Systems Integration (Trading) Ltd will send out marketing emails on a business to business basis. We hold email addresses in ‘PipeDrive’ – a secure cloud-based system. This information is updated regularly and revision dates added to the contact record to show when data was last checked. Every 12 months we check data validity.
Each time a marketing email is sent the recipient has the option to opt out from any future email lists.
Questions or Complaints
In first instance we hope you contact us directly with any questions or complaints (contact details available on this website). However, legal rights regarding privacy are the remit of the Information Commissioners Office (ICO) and you will find more information about how to complain here: https://ico.org.uk/concerns/
Our Use of Google Analytics
To improve the website, we use Google analytics to monitor how it is being used. Our use of Google Analytics requires us to pass to Google your IP address. (but no other information) – Google uses this information to prepare site usage reports for us. But Google may also share this information with other Google services. In particular, Google may use the data collected to contextualize and personalize the ads of its own advertising network. Related information: