Purchase Order Processing Software
SI’s Purchase Order Processing Application (POP) doesn’t just control purchase for all food manufacturing raw materials, dry goods ingredients, packaging and consumables; it also stores all supplier information including supplier approvals and accreditations.
POP provides for orders detailed by multiple types of measure and delivers complete order visibility throughout your food manufacturing operations. Match deliveries against orders and accurately check for whatever should have been received. 3rd party software integration is also available.
Controlled through user access, view all purchase orders by user role or, in the case of super-users, set up an overview for all orders.
FEATURES OF SI’s PURCHASE ORDER PROCESSING APPLICATION
Provides the unique pricing and order units of measure, required by food manufacturers;
Efficiently creates new purchase orders for all types of goods and services, (raw materials, dry goods ingredients, packaging, services, non-stock items and consumables);
Easy to use fuzzy search supplier and product look up;
Stores all supplier information, including price lists, approvals and food standards accreditations;
Set up order templates. This is useful feature for items that are regularly ordered from the same supplier or to restrict the product types that can be ordered;
Mirror previous orders, to expedite purchase details.
Build in delivery leadtimes, and supplier chase dates;
Integrates with SI’s purchase order intake screen and colour-codes in real-time, based on received status;
Matches goods received to the orders, and posting to purchase ledgers;
Excellent for use within multi-site food manufacturing businesses. With POP, it’s easy to specify sites and exact stock areas where goods need to be delivered;
Choose delivery time slots and set up delivery schedules for your security or intake bay teams.
Colour code orders, based on delivery status, including fully or part-received and fully received orders.
Define units and pricing of measure, and much more
As our Purchase Order Processing software has been uniquely developed for food manufacturing, we’ve provided for all units of measures, quantities and pricing unit of measure that are typically used by the industry.
By using prices or pre-configured supplier prices, the application calculates pricing by weight and the estimated order price. And, in the case of supplier catalogues, product codes can be set up to automatically populate purchase orders.
The application also automatically displays current stock levels. It even tracks products stored elsewhere within the factory.
Other options include:
- Specifying supplier details, such as packing advice.
- Adding notes, including prompts for your Goods Intake department to check dates or product life details or, advice for delivery drivers, such as “upon arrival at goods in, ring doorbell”.
- Setting user spend limits. If order spend exceeds the limit, purchase orders will be saved as draft until approval has been given.
- Recording optional adjustments, such as transport levy adjustments it goods are collected from suppliers.
Managing stock order levels and intake
With SI’s Purchase Order Processing software, setting up minimum and maximum stock holding levels, and re-ordering quantities is easy. Automatic email alerts and reports can also be set up, whenever stock either falls below the minimum level, or if there’s a surplus. And when used in conjunction with SI’s Stock and Order module, the Purchase Order Processing application automatically registers and generates orders.
Live intake reports can be generated to highlight any quantity or weight discrepancies. Whenever product weights differ to what’s been ordered, SI’s Invoice Matching module compares the value of the goods received against the invoice.
Understand supplier performance
Every food processor needs detailed reporting that delivers clarity about purchasing decisions, supplier performance and, ultimately, how cash flow can be optimised.
Our reporting features will enable your purchase management team to track individual team member’s product buying patterns. and deliver real-time insight into supplier performance. For instance:
- Have deliveries been recorded as either early or late?
- Have order deliveries been recorded as fulfilled or shorted?